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Executive Assistant

  • Location : Northampton , United Kingdom

  • Salary : £23000.00 to £25000.00 per annum

  • Posted : 11-01-2023

  • Position: Full time

Job Description

We are recruiting for an enthusiastic individual with great interpersonal skills, organisational skills and exceptional attention to detail to join our team as Executive Assistant.

This is an exciting opportunity for the successful candidate to operate as the PA to our Chief Executive, within our creative setting where no two days are the same.

Managing the day to day running of the CEO office,  you will play an integral role in supporting a variety of position levels across our two amazing venues, Royal & Derngate, Northampton and The Core at Corby Cube, including our boards.

Job Purpose

  • To support the CEO, and Company Secretary
  • To manage the day to day running of the CEO’s office
  • To provide an efficient service to NTT Board, CCTT Board, NAMT Board, Senior Management Team, NAMT Management Team and external enquirers

Key Task Areas

  • To provide administrative support and diary management to the CEO.
  • To co-ordinate functions and hospitality events on behalf of the CEO and/or Boards
  • To service the administrative and pastoral care requirements of the Boards, including inductions, maintaining intranet documentation storage, booking tickets, ensuring digital requirements, organising invitations and distributing theatre information.
  • To carry out the administration on behalf of the Company Secretary, i.e.
    - To be responsible for the proper maintenance of the Company statutory books including the Boards minutes.
    - To ensure that the filing and notice requirements are being actioned in a timely manner.
    - To liaise with, and act on official correspondence from the Companies House and the Charity Commission.
  • To attend and service meetings, taking and distributing minutes as required by the CEO but specifically for all Boards, Sub Committee, SMT and Management meetings
  • To provide an efficient service to all appropriate personnel, both internal and external.
  • To provide statistical information to various stakeholders including the Arts Council annual review
  • To support the CEO in the preparation and presentation of data and reports for meetings
  • To support the Chair and the Chair of the Nominations Committee with administration relating to governance and monitoring
  • To provide holiday/absence cover and support for other administrative roles, as designated by CEO
  • To develop proficiency in all organisational software – Cezanne (HR), Artifax (venue planning), Tessitura (ticket booking) and Exchequer (purchase orders). To develop and maintain administrative & calendar systems to support positive communication and organisation across the SMT and Management Teams
  • To participate in organisational development activity.

    For full job description please visit our website (large print and audio available).

Benefits

  • Complimentary tickets available on selected shows throughout the year
  • 10% discount at our bars and theatre shop
  • Employee Assistance Programme - Health Assured
  • Contributory staff pension - 5% employee and 3% employer

Essential Skills

Experience

  • Experience of working in an Executive office, or similar level
  • Experience of working effectively with personnel at all levels and across different sectors
  • Experience of implementing / maintaining administrative systems/procedures

Knowledge/Qualifications

  • Understanding of, and commitment to, live performance
  • Good knowledge of all office administration systems

Skills/Abilities

  • Maintaining confidentiality
  • Confidence and ability to interact with a wide range of people
  • Excellent attention to detail and organisation skills
  • Excellent IT skills in Microsoft Outlook, particularly Excel and Word
  • Excellent communication skills, both oral and written
  • Excellent organisational skills
  • Ability to work using own initiative
  • Excellent time management skills
  • Proactive and flexible approach
  •  

Desired Skills

Experience

  • Awareness of Artifax and Tessitura, or similar customer relationship management systems
  • Experience of offering governance support to Boards/Trustees

Knowledge

  • Theatre Administration
  • Understanding of Charity Commission

Skills/Abilities

  • Good typing speed
  • Good commitment to environmental considerations including digital vs paper waste
  • Full driving licence with access to vehicle


Closing Date: Thursday 2nd February 2023
Interviews: Thursday 9th February 2023

How To Apply

Please submit a covering letter (no more than two sides of A4) stating your relevant experience, knowledge, and skills for the role along with your CV.

For further information about Royal & Derngate, The Core at Corby Cube, and this Executive Assistant role, please see our websites.

About Company

Northamptonshire Arts Management Trust (NAMT) provides shared services for arts venues in the county; from strategic and managerial leadership, to show and film programming, IT, administrative, accounting and marketing support. Working together as a group of companies, NAMT partners with Royal & Derngate, Northampton (incorporating the Northampton Filmhouse) (R&D) and The Core at Corby Cube (The Core).

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