Administration Assistant Apprentice

  • Location : Portsmouth , United Kingdom

  • Salary : £4.30 per hour

  • Posted : 11/23/2021

  • Position: Full time

Job Description

PETA Ltd are looking for an Administration Assistant Apprentice to join the friendly team at Trafalgar School. If you have a keen interest in administration within an educational setting, apply for this role today.

This is an excellent opportunity for an Administration Assistant Apprentice to provide full administrative support and assistance across the school. They will deal with all matters in a confidential and professional manner in liaison with the Head of Administration. This role was previously filled by a PETA apprentice who has now moved into a full-time position as Deputy Administrator.

Applicants must be aged 18+ due to safeguarding as they will be working in a secondary school environment.

There is the potential for a full time role to be offered to the successful and suitable applicant upon completion of the apprenticeship; there will hopefully be future career opportunities within the school although this is not a guarantee.

Training to be provided: Level 3 Business Administrator Apprenticeship Standard. You will complete a 15 month apprenticeship which includes 10 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

The Administration Assistant Apprentice will be responsible for the following duties:


  • Establish and maintain positive and professional relationships with students and staff
  • Produce accurate and timely school correspondence adhering to the school’s format and procedures:
    • Arranging printing and distribution
    • Maintaining accurate correspondence records
  • Provide secretarial, clerical and word processing support ensuring accuracy and confidentiality at all times
  • Assist Senior Leadership and Heads of Houses in admin tasks and maintain dairies (electronic, web etc)
  • Liaise with the Catering Manager and book catering requirements for the school, Governor and external meetings, keeping accurate records
  • Support and cover the Reprographics area
  • Provide Reception duties by:
    • Manning the switchboard, taking accurate messages and passing information promptly to staff
    • Efficient distribution of messages/mail through the school systems at regular intervals during the day and maintenance of info@ email
    • Welcome visitors on site ensuring they adhere to the school’s safeguarding policy
    • Deal with student and staff enquiries providing advice as necessary in line with school protocol
    • Use the two-way radio system as required
    • Take bookings for the Meeting Room
  • Support the team when required in all areas
  • Participate in Professional Learning (including INSET and twilight INSET sessions) and Performance Management, contributing to the identification of own self development needs.
  • Provide support for students in internal and external examinations, working flexibly when required to support in longer examinations
  • Keep display boards up to date, including: Award winners in main reception displays: Subject, Bronze, Values, Top Boy/Girl and Star Students and House boards in the Foyer: Attendance, Student Council Meetings Minutes, Praise points
  • Participate professionally in own line management meetings, appraisal review meetings and team meetings
  • Be a tutor and play an active role in promoting their House ethos
  • Work restoratively with staff, students, families and colleagues to maintain the strong community culture and very strong inclusive ethos of the school
  • Participate and organise the preparations for certificate evenings, parent evenings, etc.
  • Attend staff meetings, as published annually in the whole school diary.
  • At the discretion of the Executive Headteacher, to undertake other activities from time to time agreed to be consistent with the nature of the job description


• Onsite parking • Friendly working environment • Holiday allowance

Additional Information

• 37 hours per week • Monday to Thursday 08:00-16:00, Friday 08:00-15:30 • Applicants must be aged 18+ due to safeguarding • An enhanced DBS disclosure will be required prior to starting • An internal school application will need to be completed prior to employer interview

Essential Skills

The ideal Administration Assistant Apprentice will have the following skills and experience:


  • Good ICT skills
  • Organised
  • Friendly personality
  • Professional
  • Good sense of humour
  • Mature attitude towards work
  • Interest in working within an educational setting
  • GCSEs in maths and English with at least a grade C / 4 are required.

About Company

Trafalgar School is a learning community where every member of staff understands the difference that they can make to our students’ outcomes.  We expect all staff to be actively involved in the personal development of our young people and to show full commitment to their own and the school’s professional development. We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Trafalgar School are part of The Saltern Academy Trust.


Don’t miss out on this fantastic opportunity to develop a range of adminsitration skills from general office support to reception cover; apply today to be the Administration Assistant Apprentice at Trafalgar School.

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